Starting Energy AuditsProper auditing work can be started when the application for subsidies has been received by the administrative officers.
The first stage of the work is fulfilled already by basic information acquired during the call for tenders concerning the facility’s services and/or production and activities, energy consumption and costs and previous energy reports. The data collected concerns such things as the operations of the client, services, production processes, energy supply and tariffs. In addition, documents needed in the audit are obtained, such as the building’s use and maintenance instructions, HVAC&EA plans and service manuals.
Once this background material is put together the parties in the auditing project hold an initial meeting. In the case of a large project this may be a separate event, while in the case of a small one it may be included in the first day of fieldwork. The meeting examines the data on energy consumption and makes sure that conception of the facilities of the operation and its means of implementation are one. At the same time, the meeting agrees on the key questions of responsibility, including in measuring work and other aspects of fieldwork, compliance with company safety regulations, auditing information and dealing with confidential information.
Personnel who use the sites being audited, those in production departments and in the organization of premises maintenance are given information on the becoming audit and the importance of cooperation concerning it is stressed. The point is to draw on all previous work, ideas and information.
As soon as the work gets underway the client is required to carry out quality control work. Motiva has compiled a ‘Client’s Quality Control Form’ as a tool for this, which is sent out to clients together with the decision on the auditing subsidy. The aim of quality assurance is to ensure productive auditing work and to strengthen the collaboration between the client and external auditors during the course of the work.